Bidding Assistants

Primary goal is to deliver accurate proposals to clients according to their needs, planned effects and budgets.

Job Descriptions

  • Work closely with Project Leads, Coordinators and Account Managers to review incoming materials. Raise if we have enough information for creating accurate proposals.
  • Generate and send proposals to clients. Ensure that services listed in the document match up with client’s planned effects, services agreed in the meeting and e-mails that are being sent out. Also, send manual bidding documents to clients when necessary.
  • Be able to identify client’s services needed according to the planned effects, pricing trends and their behavior.
  • Act as a contact point regarding all pricing aspects for responsible clients.
  • Ensure that pricing/bidding information and sale order lines status are accurately recorded in the internal system.
  • Understand client patterns especially when they raise issues with pricing. Create and maintain necessary pricing documents to share with coordinator team on internal server and Google Docs
  • Must be able to work with flexible schedule
  • Familiarity with the terminology used in Yannix’s VFX and support services
  • Follow up purchase orders with clients and keep track of up-to-date order lines status to facilitate invoice process.

Key Competencies / Qualifications

  • Bachelor’s degree
  • Impeccable attention to detail and accuracy
  • Good command of spoken and written English
  • Great interpersonal skills
  • Computer literacy is required. Knowledge of MS Excel (Pivot Table, vlookup) is a plus.
  • Ability to work under pressure
  • Open and service minded